General
Useful documentation for staff members on how to access and use sub sections of the VLE.
Topic outline
- General
- DataHub
DataHub
DataHub
This is a powerful feature that allows you to access details about any student/staff member within the VLE.
Creating a Group
groups in DataHub File PDF document
Sending Emails from DataHub
This is useful if you need to send the same e-mail content to a number of students/parents. It allows you also to include attachments.
Sending App Messages from DataHub
This is useful if you need to send app messages to students/parents.
Viewing All Sent App Messages
If you want to track whether a parent has looked, opened, flagged a notification you can. Useful if you get parents who tell you then did not receive that message etc.
Tweak/Change a Notification
If you make a mistake or wish to add content to an app notification then you can do this by going to
Messages
looking for the message
expand its contents
look for the Tweak link
Once you have made the changes just press Submit
If you would like to 'view' app messages that have been sent you can, click on the link below:
Note this shows you all App messages.
When the page loads you will see the below screen. Note the App messages are in Categories. You can click each to expand and see the messages:
When you expand a Category you can look at the messages. Each message can also be expanded to show a tracking table.
This allows you to see:
- who the message was sent to,
- when it was sent
- when it was seen
- when it was opened
- if the parent has flagged it
- etc
Viewing/Tracking App Messages to a Student
Pre defined Tag to help find Users
You can enter these tags into the datapicker bar as a means of loading students quicker.
Tag Structure
Result
>teachers
All teaching staff listed as teachers in Maze
>year:1
K1 Students
>year:2
K2 Students
>students
All students
>staff
All Staff
>(Form:)
All Form Tutors or Class Teachers
>Form:K1DP
Students from K1DP
>!806
the user with that id
>!chans53
Students with that username
>!chans53!tutor
The Tutor of the student with the username chan53
UPDATING USER ROLES (Admin access only)
1. Go to DataHub
2. Press the Admin Button
3: Press Roles
4: insert the intitals of the user along with the title of the 'role' eg JEM !reportsadmin OR EJ !replyslipadmin
5: Press Update to Confirm
- Reporting
Reporting
Reporting
Writing Reports - Data Capture
If you want to write a set of reports, please read and follow the instructions in the below document.
Viewing Student Reports
Please note that the system has been updated so that if you wish to look/access a student report you can simply.
1. Access the student via DataHub
2. Press the title View Reports
3. This will load the Unit View area (this allows you to look at the curriculum and reports.
Section a is the Curriculum information
Section b is the Reports
Reports are organised by acdemic year, click the year you want to look a. This will expand and show you all the reports this student had during that year.
Click to open any of the reports (they are pdf's)
Parent Accessing Reports
Accessing Old Reports
To access reports or data on students that have left you need to firstly access DataHub and then enter into Archive Mode.
- Evidencer
- Evidence Wall
Evidence Wall
Evidence Wall
Evidencer Wall
- Grader
Grader
Grader
Grader
The Grader is essentially a number of grid tables that contain the outcomes from the ESF Scope and Sequence document.
Teachers use the Grader to record how individual students are progressing with each outcome.
In order to help there are different Viewing Modes for the Grader:
Top level - Entire Scope and Sequence doc OR Unit of Inquiry (this displays only the outcomes marked as assessed for any unit)
Individual Level - this mode allows you to View on a Student by Student basis
Class Level - this mode allows you to View the outcomes via each class group.
Teachers can switch between these different modes depending on how they want to view the data.
Note the Grader is linked to the final report. There if you set an outcome to Consolidating and it has been identified in the CAT as an assessed outcome for a Unit it will appear in the final report.
However, when you come to finalizing the report if you change an outcome inside the report this will be reflected through the grader.
- Targets/Next Steps
Targets/Next Steps
Targets/Next Steps
- Dial4
Dial4
Dial4
- Coursepages
- Appointments
Appointments
Appointments
Configure an Event - ADMIN ONLY
Please use the instructions below. You will need the class group codes used in the database below:
ALIAS CODE
K1BA - 01QQ101
K1BP - 01QQ102
K1EA - 01QQ103
K1EP - 01QQ104
K2BA- 02QQ106
K2BP - 02QQ106
K2EA - 02QQ107
K2EP - 02QQ108
How do I manage my Appointment Schedule?
As a teacher, you can manage your own schedule by 'blocking' off any slots that you don't want parents to be able to book. This needs to be done before the system goes 'live' to parents. Watch the video tutorial below:
Add a Parent/Student to a Slot
If a staff member wants to add a student/parent to a slot (instead of a parent making the booking) on their schedule they can through the Add Booking panel on the Appointments page.
NOTE: this must be done BEFORE THE SYSTEM GOES LIVE TO PARENTS otherwise it could result in a clash.
What Does it Look Like for Parents booking a slot?
It looks very similar to what you see. Parents see an additional blurb at the top of the appointments page which tells them -
- opening date and time
- closing date and time
- simple instructions about how to book
Look at the video below:
How to Configure the system for Zoom meetings?
To automatically have your Zoom PMI displaying on the system for parents on the day of the event all you need to do is have your school admin insert it for the event. We recommend you use your personal PMI instead of having to schedule a meeting.
This means that you only have to once at the start of the year submit your PMI and it is reused for future teacher-parent virtual events.
Admin - go to the event and scroll to the different 'admin' panels - Open the one titled 'Admin Zoom URLs
Click the pencil icon to enter the PMI id for the staff member.
Support info to find and use your PMI
https://support.zoom.us/hc/en-us/articles/203276937-Using-Personal-Meeting-ID-PMI-
Track what Parent/Students Attend their Appointment
On the day of the appointments, you will be able to set a 'checkbox' to show whether a Parent/Student has attended their appointment.
This is accessible via your schedule. You can click to expand the name on the schedule and you will see a profile picture of the student, links to email tutor, student and parent, links to evidence.
Below the profile picture is a small checkbox with the title Seen. All you need to do is click this in order to show that the Parent/Student attended the appointment. Please see the video below:
How to alter the automated Date and Slot Times
This must be done before the event goes live to parents
1: Open the event and scroll to the admin panel Configure Appointment Times.
2: Click to open this panel. You will see all the dates for the slots and the times.
3: You can look at all the slots and change the date and start and end time
- CHANGE USER PASSWORD
CHANGE USER PASSWORD
CHANGE USER PASSWORD
From the main VLE page scroll to the Administration settings (located at the bottom of the page).
1. Enter the search word 'users'.
2. A list of results will appear - Look for Browser List of Users
3. When the page loads with all the users make use of the filter to target the user you want eg I've searched for admin.
4. When you have located the user you want to change the password for, press the 'cog' button
5. Once the setting menu opens change the password and tick the 'Force change' box. Press Save, this will update the password.
6. Finally, email the user to let them know the password you have set and ask them to log on and change to their own.
- Wellcomm
Wellcomm
Wellcomm
- Reply Slips
Reply Slips
Reply Slips
- This feature (reply slips) which allows the VLE to send out custom forms/slips that a parent or student would complete and submit.Once the parent completes the form it pulls the data into a dataview grid that staff can access, manipulate and export if required.
NOTE: any staff member can create a slip BUT it must be verified by a designated 'verifier' (chosen by school) before it can get posted to students/parents.
- Newsletters
Newsletters
Newsletters
Creating a Newsletter
The Newsletter is a collection of articles that can be submitted by different staff members for a specific date (becomes visible to parents around 4pm on the date specified)
Constructing an article
(refer to numbered features in the image below)
-
the newsletter button to start an article
-
A link to the newsletter hosting page - an archive of previous newsletters and a preview of future scheduled newsletters that are still under construction
-
For each article chose the newsletter date (usually a friday)
-
Select the target audience for the message - newsletters will be automatically created customised to the parent (e.g. if a parent has students in yr 7 and 9, they will see those messages)
-
Similarly, ensure that emarketing is tagged so can be filtered from the parents who have opted out
-
Use a low weight to suggest the article appear nearer the top
We recommend:
1 for Head’s message
2 for year group/head message
3 for general
5 for emarketing
7. Add attachments as needed
8. Select a template - a template will help automatically add frequently used banners/images or style content with images
9. Add an article title (an index will be automatically created later)
10. Add text
11. Add a custom image
12. New - history of today entries
-
Editing a Newsletter
1. First of all turn on the Edit mode - situated at the top right
2. Scroll to the article you want to Edit. You will see two main options: 1. Recall eg remove it completely from this newsletter. 2. Tweak eg change the details.
3. Press the tweak button - now you can change the details of this article and you can see a preview of the changes.
4. Press Submit to confirm the changes
- Topic 14
Topic 14
- Topic 15
Topic 15
